This privacy notice explains how the University of Brighton collects, uses and stores your personal information specifically with regard to externally funded business engagement support that is being provided to beneficiaries, through a number of projects, on behalf of the European Structural and Investment Fund (ESIF) and in particular the European Regional Development Fund (ERDF).
For the RISE project under the terms of the Funding Agreement with ERDF (with the Managing Authority being the Department for Levelling Up, Housing and Communities) it is agreed that both the Secretary of State and the University of Brighton are Data Controllers with independently determined purposes and means of processing Personal Data.
By participating in the RISE programme your data may be collected and used for the following independent purposes:
(a)The Secretary of State shall use the Personal Data for the purpose of assessing the Grant Recipient’s compliance with its obligations under the Funding Agreement. For further information about how ERDF may process your data, the ERDF Privacy Notice can be found here;
(b)The University of Brighton shall use the Personal Data for purpose of complying with its obligations under this Funding Agreement.
(c) In addition, as part of part of our business and engagement activity and public affairs function the University of Brighton collects and processes personal data relating to:
The university is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.
The university collects and processes a range of information about you. It is likely that you will give us information when you make an enquiry to the university, share a business card or if you book to attend an event or use one of our services such as the RISE portal. In some cases this information will be in the public domain – for example company, organisation or public office websites/directories.
We obtain personal information about you from the following sources:
Your personal data is held within our RISE content management system, our CRM system (including ThankQ database) and our email system. It is accessed by staff within the University who manage areas your details are attached to.
Certain data will be sent to the Department for Levelling Up, Housing and Communities (DLUHC) to meet the monitoring requirements of the project.
We collect limited and specified personal information to enable us to deliver business support services, to comply with our legal obligations from external funding bodies (ERDF/DLUHC) and to better understand our community so that we can better meet your needs and improve our services.
We may process your personal information for the following purposes:
Administrative and monitoring purposes
We may, from time to time, contact you by email, post or telephone to pursue the purposes mentioned above and in particular for the following reasons:
Your personal information is held within secure project records electronically.
We may disclose your personal data to other departments within the University of Brighton, third parties working in partnership with or on behalf of the University (for example, as part of a funded project or for evaluation purposes), and/or Government Agencies (DLUHC) and the European Commission (EC) or where required to do so by law in order to comply with our contractual obligations.
We do not transfer your personal information to third parties outside the EEA or to territories without adequate levels of protection. Where personal data is processed by a third party, we take reasonable steps to ensure that the data is processed strictly according to the instructions of the University, for the relevant purposes only, in accordance with our contractual retention obligations and is securely destroyed or returned upon completion/termination.
We ensure that third party processors are subject to legal obligations in respect of data protection and the duty of confidentiality.
We do not sell or rent any personal information or data supplied by you. We may compile aggregate statistics and provide them to third parties, but we do not include personal information that identifies individual users.
We will retain your data for two years from the last point of activity with us, after which point it will be deleted.
Data which is required to be submitted to DLUHC for monitoring purposes will be kept in accordance with the ERDF Privacy Notice requirements.
We will only retain your personal information in line with our contractual obligations. We are contractually obliged to maintain your personal information in our databases but you do have the right to request that any of your records are removed. As this would effectively remove your business, along with the attendant outputs, from any project you may be involved in, you will then become ineligible for support. Accordingly, you will become responsible for reimbursing the funded project with the full cost of the support you had received.
Data subjects have a number of rights – including the right to access and rectification. You can:
More information can be found at https://www.brighton.ac.uk/about-us/statistics-and-legal/requesting-information/index.aspx. If you would like to exercise any of these rights, please contact:
Rachel Page, Head of Data Compliance and Records Management
Telephone: 01273 642010
The University of Brighton may rely on one or multiple grounds for processing your personal data including:
You can contact the RISE project team by emailing us at RISE@brighton.ac.uk
If you have any concerns regarding the way in which the university is processing your personal data, please contact the data protection team at firstname.lastname@example.org or 01273 642010. Additional Privacy information can be found at Privacy notices and Record of Processing Activities (brighton.ac.uk)
Changes to this notice – we keep our privacy notices under regular review. This privacy notice was last updated in December 2022.
We do our utmost to protect your privacy. Please be aware that other privacy notices exist within the university in respect of data held, including but not limited, to activities in relation to your enquiries, application, current students, alumni and use of our website.